Facility Rentals

CANCELLATION POLICY 

Renters will receive a full refund if the reservation is cancelled at least 7 days prior to the event. No refund will be issued if the reservation is cancelled within 7 days of the event. Exceptions include certain weather conditions, severe thunderstorms, and tornado watches or warnings as announced by the National Weather Service. If the renter has not rescheduled or cancelled their event and does not show up for the rental, the renter will forfeit their right to a refund. Damage Deposits will be refunded even if the cancellation is within 7 days of the event. 

RESCHEDULING POLICY 

To alter the beginning and/or ending time of the rental or make any other changes, the renter must bring their copy of the permit back in to Robinson City Hall to finalize the changes and pay any additional rental fees. A new permit will be issued to the renter. RENTER’S RIGHTS AND PRIVILEGES Groups with permits have the right to enjoy their site or facility for the time indicated on the permit; the park area does remain open to the public. Individuals or groups without permits must relinquish the area when proof of a valid permit is presented. If no permit for a site is presented, the facilities are available on a first-come, first serve basis. A permit does not provide for exclusive use of restrooms or any facility not covered by the permit. If you experience a problem during your reservation, contact the Robinson Police Department by calling (254) 662-0525. In the event of an emergency or injury, call 911. 

RENTER’S RESPONSIBILITY 

The applicant needs to be in attendance at the event during the time specified on the permit and have the permit in their possession. The renter assumes responsibility for all activities conducted, including but not limited to: • Supervision and control to prevent injury or damage; • Maintenance of the premises during the scheduled use; • Cleaning of refuse and debris and disposing in trash receptacles; and • Security to maintain order during and after the event. Persons using the park will be held responsible for observing the City of Robinson Ordinances. Please share relevant park information with your guests prior to scheduled use. All rental facilities are non-smoking. 

PARK POLICIES 

Reasonable decorating of the pavilion/shelters for an event is allowed; however, all decorations including tape, string, tacks and signage must be removed at the conclusion of the event including clean-up of Piñatas and water balloons. The use of staples and nails is prohibited. Signage placed within a road right-of-way must be compliant with requirements of the City Ordinances. • No confetti is allowed at any facility. • Volume of radios, music instruments or public address systems must be kept at a reasonable level. • No glassware, no glass bottles, or any other type of glass product is allowed at any of the facilities. • Air-filled jumpers require prior approval by the city, can only be placed in areas designated by staff, must be secured with sandbags, must provide your own remote power, and either you or the vendor of the equipment must provide proof of insurance that would cover any accidents related to the inflatable’s use. • Alcohol is not permitted on park property due to its location in proximity to public schools. 

GENERAL PERMIT CONDITIONS 

All permits are non-transferable. • Reservations may not be sublet to a third party. • Use is for permitted facility only. All special arrangements must be made at time of application. • Vehicles must park in designated areas (no parking on grass). No motor vehicles in park area or under park shelters. All loading/unloading from vehicles must be done from street or parking area. • The selling, or offering to sell, of any item whatsoever is prohibited. • Animals for the purpose of entertainment or riding are not allowed in the City park. • Groups must provide sufficient, competent adult supervision for the event. Person in charge of the event must be stated on the application, along with pertinent phone numbers. Failure to provide adequate supervision may result in expulsion from the park and ineligibility to rent in the future. • The responsible person of the group holding the permit must have a copy of the permit in their possession while the event is taking place. • Starting and finishing times listed on permit must be adhered to. Failure to leave at the designated time could result in additional charges. • Failure to abide by the terms of the permit or any other applicable laws, rules, city ordinances or regulations may result in revocation of the permit, fines, civil liability, or criminal prosecution. 

CONDITION OF PARK AND FACILITIES

The park and its facilities are not represented to be free of conditions that could cause injury and the right to use such recreational areas carries with it the responsibility for users to be safe and to monitor children. The park and its facilities are made available “AS IS” and “WITH ALL FAULTS.” If you notice any defect or condition that you believe is dangerous please notify the City as soon as possible. The park is NOT sanitized between rentals.